Upstate Spring 2024 Sale Volunteer Job Descriptions

Photo Credit: Dream Studio/Cynthia Gibson

Pre-Sale Team:

  • Pre-Sale Inventory: Take plant inventory at UNN.
  • Pre-Sale Orders: Pull pre-sale orders for members and volunteers at UNN.
  • Prep for General Sale: Label and prepare plants at UNN.
  • Load and Transport: Load and unload plants and equipment in and out of trucks from the UNN Greenhouse and Storage Unit to Conestee Park. Need “strong” backs. Bring your truck, trailer, or SUV if you can.

Set-Up Team:

  • Help with plant sale site layout at Conestee Park. Help unload and arrange plants. Water Plants. Check for price tags. Set up checkout and holding area, and place traffic barriers. Set up tents, tables, and chairs, and put out signs.

Day-Of Team:

  • Vehicle Traffic Directors: Stationed in the upper parking lot to make sure cars don’t get in the way of customers lining up to enter the sale and that customers line up safely. Also stationed at the lower parking lot to make sure cars drive through in the right direction.
  • Front Entrance Team: Work at Entrance Table and Line Management. Greet customers at entry, hand out plant lists and membership forms. Use a clicker to count customers entering the gate. Manage customer lines during sale and direct customers to holding, checkout, and exits. Answer questions and explain the holding and checkout process. Direct customers to plant experts and guest vendors. Training will be provided.
  • Sales Team: The “orange vest” team provides education and advocacy to customers (and other volunteers) and helps customers locate and select plants.
  • Holding / Loading Area Team: Place plants in numbered spaces and give customer matching token. Help pull price stakes in preparation for checkout. Load plants into customer vehicles. Some heavy lifting and lots of walking are involved.
  • Invoicing Team: Work at Checkout table as an invoicer: Pull, sort, and count price stakes; fill out invoices; calculate subtotals. **Must be familiar with calculators, and comfortable with numbers and invoicing. Training provided.
  • Cashier Team: Work at Checkout table as a cashier: Add subtotals for a grand total on customer tickets.  Receive payment from customers (cash, check, credit/debit cards). **Must be comfortable with calculators and using card readers and making change — retail experience helpful. Training will be provided.
  • Hospitality Team/Volunteer Welcome Tables: Provide information and refreshments for volunteers. Set up water cooler for everyone and keep table neat and stocked.
  • Snack Maker: Provide cookies and snacks for volunteers.
  • Information and Book Table: Talk to customers. Provide information on SCNPS, as well as Upstate Chapter and Membership. Sell books and provide handouts. Get customers to sign up for future plant sale emails.

Post-Sale Team:

  • Help take post-sale inventory. Help break down the sale and reload remaining plants and equipment for unloading at the Greenhouse and storage unit. Take down barriers and clean up the area.